Markets Application Form

PRIVACY ACT

Any information provided on this form will be used by Council for the purpose of assessing your application.  The provision of this information is voluntary, however, if you do not provide this information Council may be unable to process you application.  Any personal information provided by you on this form is in accordance with its Privacy Management Plan (pursuant to the Privacy and Personal Information Protection Act 1998.)

As the applicant you must investigate and arrange Public Liability Insurance to cover your event.

1. Assets: Council will not be responsible for any equipment used and/or provided by the market operator.
2. Liabilities: Your organisation is to produce a current public liability policy (certificate of currency) held with an acceptable insurance company with a minimum cover of $20 million indemnity (some events may require a higher coverage). A copy of the certificate of currency is to be provided to Council at least 21 days prior to the date of the Market, following site confirmation. A receipt for payment of an insurance premium will not be accepted.
3. Personal accident/workers compensation: The market operator is responsible for ensuring that all parties involved in the organisation of the Market have suitable insurance cover. Council will not be responsible for any personal injury to event personnel and requires indemnification from the event organiser should any claims be made against Council. A copy of the personal accident/workers compensation certificate should be supplied.

Note: All market applications must be accompanied by a Certificate of Currency for Public Liability Insurance, held with an acceptable insurance company with a minimum cover of $20 million indemnity.

Applications that do not include a Certificate of Currency will not be considered.

Mobile food vans and food stalls must register with Council before conducting business in Liverpool. See the Public Events Standards for further information.

For Markets held on Council-owned land, marquee structures 10m² or more will need to submit a Development Application along with a structural engineer's report. If the market operator is leasing this equipment from a supplier, it is recommended that structural certification is obtained from the supplier, prior to the goods being booked, to avoid complications.

Please indicate the location of the any tents, marquees, food stalls or food trucks on your site plan.

You must submit an Event Management Plan with your application. This plan should include (but not be limited to) the following:

• Provisions for staff communication during the event
• Crowd management
• Transport management
• Electrical, gas and material safety
• Signage, eg. First Aid, toilets, entrances and exits, information, lost children, etc.
• Environmental management and sustainability
• Waste management
• Amenities
• Accessibility
• Dealing with money
• Response to extreme weather conditions
• Recording and reporting mechanisms for market evaluation

RISK MANAGEMENT

You will be required to submit a Risk Management Plan for all market operations.

The risk management process is an opportunity for market operators to analyse the risks associated with their market. Once risks have been identified, the risks can then be analysed, evaluated and methods to reduce risk created.

The reasons for undertaking risk management are:

• Duty of care to provide a safe workplace for event staff, volunteers and participants
• Protecting the event owner and partners
• Protecting the reputation of the Market
• Complying with insurance requirements
• Protecting against civil claims and law suits

Your Risk Management Plan should include (but not be limited to) the following:

• Evacuation Plan: Describe your evacuation process and response. Consider how you will advise stallholders, staff and equipment operators, patrons and general public awareness.
• Emergency Response Plan
• Removal of money from location
• Incident reporting
• Crowd control
• Adverse/extreme weather
• Egress
• Operation of equipment
• Uneven surfaces

Please provide a Site Plan indicating locations of the various activities in the proposed area to be occupied by the Market.

For example, indicate the location of any tents, marquees, food stalls and food trucks on your site.

I certify that this information is correct to the best of my knowledge and belief, and undertake to advise council should there be any alterations or additions to the information supplied.